1. Introduction

www.findingessences.com is a website that I use to provide information about my services as a sole trader. I offer a number of services, trading under my own name. 

I am the data controller and I am responsible for your personal data.

This document explains how I use any personal information I might collect.

Please let me know at any time if your personal information changes by emailing me at [email protected]

2. What information I hold

2.1. Information that relates directly to you, such as: 

2.1.1. Contact detail

2.1.2. Demographic information

2.1.3. Social media usernames

2.1.4. Personal goals

2.1.5. Internet address (IP addresses are collected in my web server log files)

2.1.6. Information about our sessions

2.1.7. Digital correspondence with me

2.2. Information relating to your business.

3. How I might use your personal information

3.1. Delivery of my contract with you

3.2. Make sure the products and services I provide to you are correctly administered

3.3. Provide you with relevant information that may be of use to you or your business

3.4. Recommend your business to contacts of mine

3.5. With your permission, ask contacts in my network to connect with you

3.6. Inform you of my products, services or promotions

3.7. Ways I may contact you include; email, post, telephone, SMS text message, Skype or social media 

3.8. Keep you updated about services that you have subscribed to.

4. How I gather your personal information

4.1. Provided by you directly to me

4.2. Passed onto me by your contacts

4.3. Publicly accessible information

4.4. When you visit my website

4.5. Collected from my surveys and questionnaires.

5. Legal basis for data processing

5.1. The legal bases on which I collect, store or process personal data are: 

My computer and confidential paper notes.

• To perform a contract

• The data subject has given their consent

• In the legitimate interests of either myself or the data subject

• My compliance with a legal obligation.

6. Your data protection rights

6.1. Your rights are detailed in the GDPR regulations, a summary can be found on the Information Commissioners Office (ICO) website https://ico.org.uk

6.2. You have rights under the Data Protection Act 1998, these can also be found on the ICO website

6.3. To update your details or to exercise your other rights under these regulations, please provide your request by email [email protected]. I may require you to provide proof of identification.

7. Cookies

7.1. A cookie is a small piece of information that is placed on your computer when you visit certain websites 

7.2. I use third party analytics cookies, which are placed by or on behalf of companies such as Google;

7.2.1. They are used for statistical analysis by us to look at the number of and types of visitors to our websites 

7.2.2. I have no access to personal information from these third-party cookies

7.2.3. The third-party organisations that place cookies have their own strict privacy policies

7.3. You can turn off cookies within your web browser:

7.3.1. To do this look at the ‘help’ menu on your browser 

7.3.2. Switching off cookies will not restrict your use of my website.

8. Protecting your personal information

8.1. The primary store of your personal information is stored securely on my servers which are password protected and not directly accessible from the internet

8.2. Your personal information may also be stored in the wider internet under secure cloud-based storage services, such as Dropbox, Google Drive and Microsoft One Drive

8.3. I invest in high-quality security to protect your privacy. No information transmission over the internet can be entirely secure, and therefore we cannot guarantee the security of your personal information. Any information that you send is at your own risk. However, once I have received your personal information I use strict procedures to protect the security of your personal information

8.4. Any paper copies of your personal information are stored within our premises and are kept with me or stored securely

8.5. Laptops and mobile devices are password protected but not necessarily encrypted

8.6. Any password you provide when registering with my website is encrypted to ensure protection against unauthorised access; I do not have access to read these passwords

8.7. Your personal information provided to my website is stored securely on my web server (go modern)

8.8. Where I store your information electronically: 

8.8.1. My in-house data storage where your personal information may be stored is in the European Economic Area (EEA) or the UK

8.8.2. The personal information that I collect from you may also be uploaded and stored outside the European Economic Area (EEA) in order to carry out the activities listed in ‘Use of Your Personal information’ section above. 

For example, I am unable to dictate the storage location used by go modern, Google Drive file storage services and PayPal.

9. Disclosing your personal information

9.1. I do not pass your personal information to third parties for marketing purposes without your permission 

9.2. I may disclose your personal information to fulfil a contract with a third-party client, but only where your consent has been provided

9.3. I disclose details of your invoices with my accountant for reporting purposes

9.4. I may disclose your personal information, in response to orders by the government or law enforcement authorities.

10. How long I store your personal information

10.1. If you are a client I may retain your personal information for a period of 9 years to ensure I am able to comply with any contractual, legal, audit, investigation and regulatory requirements

10.2. If I have an ongoing relationship with you then I may retain your personal information for longer than 9 years 

10.3. If you are not a client, I may keep your personal information for up to 7 years following my last contact with you.

11. Changes to this Statement

11.1. If I change this statement, I will post an updated version on my website. Please check the website regularly for any changes

 11.2. If you believe that I have not adhered to this Statement, please notify me by email at

[email protected] and I will address your concern promptly

11.3. This Statement was last updated on 21st March 2025.

By using this website you agree to the terms of my Terms of Use Policy and this Policy, and to my collection and processing of personal data on the website for the purposes given above.

My website contain links to external websites. Please note that I am not responsible for the privacy practices of any websites other than my own.